SharePoint: Create Group Site

The following instructions are for creating a new SharePoint Group site.

  • Open a web browser and login to https://bwa.dartmouth.edu
  • Once logged in, you should be in the Outlook app. If you are not, click the App Drawer in the top left side of the screen and select Mail
  • In the left hand column, click the plus (+) sign to the right of the Groups header to add a new SharePoint group
    If you have a lot of Email folders, you will need to scroll to the bottom of the column to find the Groups header.
  • At the Create a Group screen, click Next underneath Standard Group

  • You will now be able to set the details for your new group:
    • Group name: The name of your group. A short, descriptive name is best
    • Group email address: This field will automatically populate. You may change it if a different group email address is desired.
    • Description: This field is not required but it is best to set a short description for you group.
    • Privacy: The majority of groups should be set to Private. This is true if the group will be sharing internal documents between themselves and external collaborators. A public group will allow anyone to join and access shared media whereas with a private group, a site Owner/Administrator invites collaborators to the site (See Sharepoint: Inviting/Adding Collaborators)
    • Send all group conversations and events to members’ inboxes: You may check this box so that all Group members will receive email updates. It is best to turn this on by default for notifications. Members will be able to personally change the preference later should they need wish to opt out.

    Once finished, click Create

  • At the Add Members screen, you will be able to invite collaborators to the share. At this point, you will only be able to add internal, Dartmouth.edu account holders to your share. You will be able to add external collaborators later (see SharePoint: Inviting/Adding Members to Group). Once finished adding members, click the Add button
  • The Add Members screen will close and you will be redirected to Outlook and your newly created group will be selected and you will see your new group in the left hand column
  • Open the Outlook application on your computer. If it does not open to your Mailbox, click the Mail icon in the bottom left column
  • In the left hand message column. scroll down until you see the Groups menu item, right-click Groups and then select New Group
  • When the Create Group window pops up, fill in the following fields:
    • Choose a name: The name of your group. A short, descriptive name is best
    • Group ID: This field will automatically populate. You may change it if a different group email address is desired.
    • Privacy: The majority of groups should be set to Private. This is true if the group will be sharing internal documents between themselves and external collaborators. A public group will allow anyone to join and access shared media whereas with a private group, a site Owner/Administrator invites collaborators to the site (See Sharepoint: Inviting/Adding Collaborators)
    • Subscribe new members so they receive group conversations in their inbox: You may check this box so that all Group members will receive email updates. It is best to turn this on by default for notifications. Members will be able to personally change the preference later should they need wish to opt out.

    Once finished, click OK

  • At the Add Members screen, you will be able to invite collaborators to the share. At this point, you will only be able to add internal, Dartmouth.edu account holders to your share. You will be able to add external collaborators later (see SharePoint: Inviting/Adding Members to Group). Once finished adding members, click the OK button

    Optional: Change your group picture and add a description
  • The Add Members screen will close and you will be redirected to Outlook and your newly created group will be selected and you will see your new group in the left hand column

If you run into problems, please contact TDI Computing.